| If you use Outlook for your email, chances | | | | contact's locationIf you're going to visit a |
| are you have a number, | | | | client for the first time, or you |
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| possibly a large number, of email addresses | | | | don't remember how to get there, you'll love |
| stored in the Contacts | | | | this feature! When a |
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| section. You've probably discovered that you | | | | contact record is open, click on the Display |
| can address messages | | | | Map of Address |
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| to one or more of your contacts several | | | | button and you will be connected to MSN |
| different ways with just | | | | Maps, and a map of the |
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| a click of the mouse. But if this is the | | | | contact's address will be displayed. Of |
| only way you use your | | | | course, this will only |
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| Contacts, you're not using the feature to | | | | work if you have entered a street address! |
| its full capacity. Here | | | | Unfortunately, |
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| are a few other ways you can tap into the | | | | mapping is only functional for addresses |
| full power of Outlook.* Create a contact from | | | | within the USA.* Print an address bookMany |
| an email messageDrag and drop a message onto | | | | people who use a paper planner or address |
| the Contacts folder, and a new | | | | book don't see a |
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| Contact will automatically be created, using | | | | need to enter any details in Outlook other |
| the name and email | | | | than the name and |
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| address from the message header. The message | | | | email address. Not only is it very easy to |
| body will appear in | | | | print out an address |
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| the Notes section, which can be a valuable | | | | book right from Outlook, it offers a number |
| reminder of why the | | | | of options for print |
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| person contacted you in the first place. If | | | | layouts, including layouts for popular |
| the sender has | | | | planners such as Day |
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| provided their website address, mailing | | | | Runner, Day Timer, and Franklin Covey |
| address, telephone | | | | products.By using Outlook as your address |
| | | | book, you don't have to put up |
| number, or other important information, you | | | | |
| can copy and paste | | | | with messy changes and corrections, or spend |
| | | | time copying out |
| this information into the appropriate | | | | |
| fields.* Assign categories to your contactsIf | | | | information every year, or whenever you |
| you have a lot of contacts, it is very easy | | | | replace your address book. |
| to lose track of | | | | |
| | | | Instead, you can just print new pages from |
| people, including prospective clients. By | | | | Outlook. You can even |
| assigning one or more | | | | |
| | | | specify which contacts you want printed if |
| categories to each contact, you can easily | | | | you don't need them |
| locate the names of | | | | |
| | | | all.* Add a pictureOutlook 2003 has a new |
| the people you need to contact for a | | | | feature which allows you to add a picture |
| specific reason.Outlook comes with several | | | | |
| standard categories, but you will | | | | to a contact record. To some this may seem |
| | | | like more of a toy |
| likely want to create some of your own, | | | | |
| based on your individual | | | | than a tool, but if remembering faces is not |
| | | | your strong point, |
| needs. Click on Edit - Categories - Master | | | | |
| Category List, and | | | | you'll appreciate being able to view a photo |
| | | | before you head off |
| type in your new category. Any categories | | | | |
| added to the Master | | | | to meet someone!Janet Barclay, Organized |
| | | | Assistant, offers a variety of professional |
| Category List will also be available in the | | | | quality services to support entrepreneurs and |
| Outlook Calendar and | | | | other individuals who are overwhelmed by the |
| | | | demands and technology of the 21st century. |
| Tasks sections.* View a map of your | | | | |