| If you use Outlook for your email, chances are you | | | | locationIf you're going to visit a client for the first time, |
| have a number, | | | | or you |
| possibly a large number, of email addresses stored in | | | | don't remember how to get there, you'll love this |
| the Contacts | | | | feature! When a |
| section. You've probably discovered that you can | | | | contact record is open, click on the Display Map of |
| address messages | | | | Address |
| to one or more of your contacts several different | | | | button and you will be connected to MSN Maps, and |
| ways with just | | | | a map of the |
| a click of the mouse. But if this is the only way you | | | | contact's address will be displayed. Of course, this will |
| use your | | | | only |
| Contacts, you're not using the feature to its full | | | | work if you have entered a street address! |
| capacity. Here | | | | Unfortunately, |
| are a few other ways you can tap into the full power | | | | mapping is only functional for addresses within the |
| of Outlook.* Create a contact from an email | | | | USA.* Print an address bookMany people who use a |
| messageDrag and drop a message onto the Contacts | | | | paper planner or address book don't see a |
| folder, and a new | | | | need to enter any details in Outlook other than the |
| Contact will automatically be created, using the name | | | | name and |
| and email | | | | email address. Not only is it very easy to print out an |
| address from the message header. The message | | | | address |
| body will appear in | | | | book right from Outlook, it offers a number of options |
| the Notes section, which can be a valuable reminder | | | | for print |
| of why the | | | | layouts, including layouts for popular planners such as |
| person contacted you in the first place. If the sender | | | | Day |
| has | | | | Runner, Day Timer, and Franklin Covey products.By |
| provided their website address, mailing address, | | | | using Outlook as your address book, you don't have to |
| telephone | | | | put up |
| number, or other important information, you can copy | | | | with messy changes and corrections, or spend time |
| and paste | | | | copying out |
| this information into the appropriate fields.* Assign | | | | information every year, or whenever you replace |
| categories to your contactsIf you have a lot of | | | | your address book. |
| contacts, it is very easy to lose track of | | | | Instead, you can just print new pages from Outlook. |
| people, including prospective clients. By assigning one | | | | You can even |
| or more | | | | specify which contacts you want printed if you don't |
| categories to each contact, you can easily locate the | | | | need them |
| names of | | | | all.* Add a pictureOutlook 2003 has a new feature |
| the people you need to contact for a specific | | | | which allows you to add a picture |
| reason.Outlook comes with several standard | | | | to a contact record. To some this may seem like |
| categories, but you will | | | | more of a toy |
| likely want to create some of your own, based on | | | | than a tool, but if remembering faces is not your |
| your individual | | | | strong point, |
| needs. Click on Edit - Categories - Master Category | | | | you'll appreciate being able to view a photo before |
| List, and | | | | you head off |
| type in your new category. Any categories added to | | | | to meet someone!Janet Barclay, Organized Assistant, |
| the Master | | | | offers a variety of professional quality services to |
| Category List will also be available in the Outlook | | | | support entrepreneurs and other individuals who are |
| Calendar and | | | | overwhelmed by the demands and technology of the |
| Tasks sections.* View a map of your contact's | | | | 21st century. |