| If you are one of those people who have ever | | | | |
| accidentally lost or spent far too much time | | | | From scanning paper documents onto your |
| rifling through drawers for that particular | | | | computer, you can also retrieve various other |
| file, you may be interested to know that | | | | electronic documents from the internet or |
| modern technology can change your unorganized | | | | from other people's files (if your document |
| drawers full of paperwork into digital | | | | management system is for a business where the |
| format, with many added benefits. | | | | system is shared by everyone in the office). |
| | | | Just simply use the drag and drop system for |
| 1. The Benefits of Digital Format: | | | | you to be able to put your electronic |
| | | | documents to its proper folder. |
| - Files are easily distributable | | | | |
| | | | 1. Standard Edition |
| - Files are indexed perfectly and are | | | | |
| incapable of going out of order | | | | The doQuments Standard edition is meant for |
| | | | home and personal use. It is the simplest |
| - Files are searchable | | | | among the three document management formats |
| | | | and is a quick and effective solution for |
| - Can be easily backed-up and restored | | | | managing all your electronic and paper |
| | | | documents. |
| Q. How Can I Easily Convert All My Paperwork | | | | |
| Into Digital Format? | | | | There is also the doQuments Professional |
| | | | edition which is a document management system |
| A. All you need is a good document management | | | | that is meant for the upkeep of files in |
| system that will ensure you have the luxury | | | | small scale businesses. |
| of finding the correct documents that you | | | | |
| need in just a click of a button. | | | | 2. Professional Edition |
| | | | |
| Q. What Is A Document Management System | | | | With this version you will now be able to do |
| Exactly? | | | | more things with your document management |
| | | | system. This document management system is |
| A. You install an application to your | | | | faster and allows a larger database. It also |
| personal computer that will give you the | | | | contains a nifty feature called parameterized |
| option to categorize your files according to | | | | queries that ensures you can locate specific |
| their type as well as their contents. This | | | | documents in just a few clicks. |
| will really make your recordkeeping a breeze. | | | | |
| | | | 3. Enterprise Edition |
| Q. I Am Organized Enough Already, What | | | | |
| Benefits Will This System Have For Me? | | | | Aside from combining the features of the |
| | | | professional edition, the enterprise edition |
| A. Aside from being able to keep track of | | | | also allows a web edition where you can |
| your electronic documents, you might as well | | | | connect the program directly to a server (a |
| take the time to scan your paper documents to | | | | website or intranet system). Now you can |
| your computer to have an electronic copy of | | | | access your data from anywhere in the world |
| them as well. | | | | that has an internet connection. |